Plumbing runs on parts, permits, and fast-moving service tickets. Generic bookkeepers lump it all into "supplies" and miss the job-level profit that tells you which work to chase. Here is how trade-native bookkeeping handles a plumbing business.
A coffee shop has one revenue line. A plumbing business has service work, scheduled installs, new construction, and warranty callbacks, and each one carries a different mix of labor, parts, and subs. When a generalist drops all of it into "income" and "supplies," you lose the one number that matters: which work made money.
We set up Class or Location tracking in QuickBooks so every job carries its own labor, materials, and subcontractor cost. That turns a vague "good year" into a Job Profit view: the repipe that looked busy but barely cleared, and the service route that quietly carries the shop. On the Crew plan and up, that visibility is part of every monthly close.
Copper, PEX, and fixtures are job materials that belong in cost of goods. A press tool or drain machine is a tool expense or a fixed asset. Merge them and every job looks less profitable than it really is, and your depreciation is wrong too.
A callback on last month's install has real labor and parts cost but no new revenue. Without a class for it, it quietly drags your service margin and you never see why.
Excavators, helpers, and drain-camera subs each need a W-9 and a running payment total. Catch it at filing time and you are chasing missing tax IDs under a deadline instead of confirming clean numbers.
Yes. We set up Class or Location tracking so each job carries its own labor, materials, and subcontractor cost. You see job-level profit, not just a company-wide number, on the Crew plan and up.
Fixtures, pipe, and fittings are categorized as job materials so they flow into cost of goods. Durable tools and equipment are tracked separately as tool expense or fixed assets, so both your job margins and your depreciation stay accurate.
Yes. On the Crew plan and up we sync your field-service tool to QuickBooks so deposits, merchant fees, and invoices reconcile instead of drifting apart.
We collect W-9s, track payments to each sub through the year, and prepare 1099 totals so January is a confirmation rather than a scramble. Full 1099 filing support is included on the Shop plan.
Always. We work inside your own QuickBooks Online subscription. If you ever leave, you keep the file and a clean set of workpapers. No proprietary ledger, no hostage data.
Yes. Our 6-month prepaid option includes a catch-up cleanup so you start current. We scope the backlog up front so there are no surprises.
Trade-native categories, job costing, and a CPA-reviewed close by the 15th. You keep your QuickBooks file.