Tools that help your books
actually reflect your business
Practical, contractor-specific bookkeeping guides built for the trades. No fluff, no upsell, just useful resources that help you set up clean books and understand what the numbers mean.
Disclaimer: These resources are for general educational purposes and do not constitute accounting, tax, legal, or financial advice. Individual circumstances vary. Always consult a qualified professional for guidance specific to your situation.
Job Costing for Contractors: A QuickBooks Guide
A practical walkthrough of how to set up job costing inside QuickBooks Online so you can see the true profit or loss on every project, not just your overall P&L.
- Setting up classes and locations for each job
- Mapping labor, materials, and sub costs to projects
- Reading a job cost report in QuickBooks
- Spotting under-billed and over-budget jobs early
- Common setup mistakes that hide job-level data
Trade-Native Chart of Accounts Checklist
The account categories that matter for contractors, structured so your P&L actually reflects the way your business works. Covers HVAC, plumbing, electrical, general contracting, and landscaping.
- Income accounts split by job type and service line
- Cost of goods sold accounts for labor, subs, and materials
- Equipment and tool depreciation tracking
- Overhead vs. direct job cost separation
- Accounts generic bookkeepers routinely miss
1099 Subcontractor Tracking Guide
How to track subcontractor payments correctly through the year so you are ready for 1099-NEC filing and not scrambling in January for W-9 forms.
- Which sub payments are reportable and which are not
- How to collect and store W-9 information
- Coding subs vs. materials in QuickBooks
- Year-end 1099 preparation checklist
- Penalties for late or missing filings
Key Account Categories for Contractors
A generic QuickBooks setup hides the numbers that matter. These are the account categories most contractors need in their chart of accounts to get useful financial reports.
Contractor bookkeeping guides
Plain-English articles on the bookkeeping that actually moves the needle for a trades business. No gate, just read them.
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